Salon supplies and stock

Go to the left menu → Inventory and click “Add item” (1). Have a barcode on the package? Click “Scan” (2) and point your camera at it — if it’s new, you can add the item straight away. “Stock take” (3) is for counting everything later.

• “Name” (1) — e.g. “Gel top coat”.
• “Counted in” (2) — bottle, box, pack, ml…
• “On hand now” — how many you have today.
• “Reorder at” (3) — you’re alerted at or below this number. “Stock up to” is your target after ordering.
• “Cost per piece”, “Stored at”, “Supplier” and “Supplier contact” — optional, but they make ordering easy.
• “Barcode” and “Expires on” — optional.

Scroll to “Used by services” (1). Tick the services that use this item and enter how much each one uses — for example 0.1 bottle of top coat per gel manicure.

When a booking for one of these services is marked completed, that amount comes off automatically. The “Costs” tab then shows what supplies each service really costs you. Click “Save”.

Each item shows how many you have, a “low” warning, and how many days it will last (1) at your current pace. Expiry warnings appear too.

Used something outside a booking, or it got damaged? Click “Use” (2). A delivery arrived? Click “Receive” (3). The pencil edits the item.

Click “Needs attention” (1) for items that are low, expired or expiring soon. “Orders” (2) is where you order them.

In “Orders”, suggestions are grouped by supplier. Click “Create order” (1) to order what’s low — then “Copy” or “Print” it for your supplier (or email it if the supplier contact is an email).

When it arrives, click “Receive delivery” (2), change any amount that didn’t come, and click “Add to stock”. Counts, costs and expiry dates update together.

Once a month, click “Stock take”. Type what’s on each shelf (leave an item empty to skip it); “Count sheet” prints a paper list. Click “Review” (1) to see differences, then “Save count”.